Accounts Administrator - Caerphilly

Accounts Administrator

Job Summary

We are seeking a meticulous, professional and highly organised Accounts Administrator to join our small but fast-growing team in Caerphilly.

This is an office-based administrative role supporting the day-to-day financial processes of the business. You will be responsible for processing purchase and sales documentation, allocating payments, maintaining accurate records and supporting the wider Accounts team with routine financial administration.

The position would suit someone who is confident working with numbers, invoices and financial records, and who takes pride in completing work accurately and on time.

You will work closely with the company’s main accountant, managers and other departments to ensure that financial information is complete, correctly recorded and available when required.

The contracted hours for this position are between 37.5 and 40 hours (Monday to Friday – 8:00 – 16:30) with an unpaid lunch break plus the opportunity for overtime and working from home. Salary is £14.50 - £16.00 per hour, depending on experience. This position will be subjected to a 6-month probationary period.

About Us

At UniGreenScheme, we are not just another company—we are a disruptive, high-growth business redefining how surplus equipment is managed.

Since our launch, we have partnered with leading organisations across the UK and beyond, unlocking value from surplus assets while helping to build a more sustainable future. We have also supplied equipment to over 13,000 organisations around the world.

We are proud of what we have achieved so far:

1. Over 40,000 items successfully rehomed, giving them a new lease on life.
2. 1.6 Million kilograms of equipment reused, preventing waste and promoting circular economy principles.
3. £8.5m+ in savings delivered for the research and education sector, proving that sustainability and profitability can go hand in hand.
4. Carbon savings equivalent to planting 100,000 urban trees, achieved through our resale services.

These achievements are the result of a passionate and dedicated team that believes in making a difference.

At UniGreenScheme, you will be part of a dynamic and collaborative environment where accuracy, innovation and high performance are important to our continued success.

About the Role

The Accounts Administrator will support the accurate and efficient operation of the company’s day-to-day financial processes.

Key responsibilities will include:

1. Purchase Ledger Administration: Processing supplier invoices, matching them to purchase orders and maintaining accurate supplier records.
2. Sales Ledger Administration: Raising customer invoices, sending account documentation and allocating incoming payments.
3. Purchase Orders and Payments: Raising purchase orders and supporting the preparation and recording of supplier payments.
4. Reconciliations and Record Keeping: Assisting with account reconciliations and maintaining complete and organised financial records.
5. General Accounts Administration: Responding to routine finance queries and providing administrative support to the accountant, managers and wider business.

The precise balance of responsibilities may change depending on business requirements and the successful candidate’s skills and experience.

Training and Development

Full training will be provided on the company’s internal systems, accounting processes and administrative procedures.

Training will include:

1. Purchase invoice processing.
2. Sales invoice processing.
3. Purchase order procedures.
4. Payment allocation.
5. Customer and supplier account records.
6. Internal financial controls.
7. Document management and filing.
8. Basic reconciliation processes.

Previous accounts experience would be beneficial, but we will also consider candidates with strong administrative, numerical and IT skills who are keen to develop within an accounts role.

About You

We are looking for a motivated and dependable individual who:

1. Has previous experience in accounts administration, finance administration, bookkeeping or a similar office-based role.
2. Has strong numeracy skills and is confident working with financial information.
3. Has excellent attention to detail and can identify errors or inconsistencies.
4. Is comfortable working with invoices, purchase orders, statements and payment records.
5. Has excellent IT skills and is confident using email, spreadsheets and internal systems throughout the working day.
6. Has a minimum typing speed of 50 words per minute, with a high level of accuracy. (This will be tested as part of our interview process)
7. Is highly organised and able to manage routine deadlines and recurring tasks.
8. Can follow defined procedures and financial controls.
9. Is confident asking questions and following up when documentation or information is missing.
10. Communicates clearly and professionally with customers, suppliers, managers and colleagues.
11. Can handle financial information with discretion and confidentiality.
12. Takes responsibility for completing work accurately and within agreed timescales.
13. Is willing to learn and develop their accounts knowledge.

Experience using accounting software or enterprise resource planning systems would be advantageous but is not essential.

Experience with purchase ledger, sales ledger, payment allocation or bank reconciliation would also be beneficial.

Other Considerations

This is a strictly non-smoking position.

The role is based at our Caerphilly office and is not a remote or homeworking position.

Overtime may occasionally be available depending on business requirements.

Applicants may be asked to complete a short typing, numeracy or administrative accuracy test as part of the recruitment process.

Summary

Location: Caerphilly

Job Type: Full-time, Permanent

Hours: 37.5 - 40 hours per week, Monday to Friday, around 8 am–4:30 pm, but can be slightly flexible with start/end times, with an unpaid lunch break

Salary: £14.50–£16 per hour, depending on skills and experience

Work Location: Office-based

Probationary Period: Six months

How to Apply

Because we are continuing to grow our team, this is a perpetual vacancy. Applications can be submitted at any time and will normally be reviewed within the following days.

Please apply using the link above and include an up-to-date CV.